Burlington Oldtimers Slo-Pitch » Forums

Tournament post mortem - what was good and what was bad
Keep the EMS
Keep the porta potty
Investigate and test a projector
Buy enough beer on day one to last through tournament
Richard Lyon is working on automated scheduling
QBs and Lion's Club should be looked at for catering the fall tournament
Put out tournament schedule to league
Contact Stephanie re screens
Fall Ball - Brad and 2026 registration - Gauci and Grant - 285 and 325 - discount for returning players
Hold beer prices as is
Less depressing music
Spent $100 on gift card for massage service - Board vote 8-0
Add payment button to website
Player status update - team and waitlist - just 365 short - no suitable replacement available right now
Banquet - need to get ticket sales going - reach out to captains once again
Players with weak attendance - Discussed
Compensate Tara for taking pictures - Agreed
Addie and Barry Goldman get full refunds
Awards need to be polled before the beginning of August
Captain's warmup jerseys - Board vote 8-0

Adjourned

Tournament update - Dan Edwards
Catering, outhouse, security, massage all under control -
Tents - We have them
Liability insurance is taken care of
Kyle to take care of laminating No Alcohol signs
Alcohol - Extra Banquet, Coors Light, Moosehead, Creemore, Stella Caesars
Thursday games - Andrew to contact umpires - forfeits or rainouts
Tournament rules - need updating - home team not to run up scores - Erwin
Schedule - should be good
Tournament tracking - Grant has created the scoring spreadsheet.
Tournament pricing - Beer alcohol Raffle tickets - small cans 5 and 6 bucks - brad to get more tickets - Raffle 10 for 20
photographer for midseason - Joe's daughter
Grant to resend the foodbank challenge before tourney. Also ask Ron to resend to Caps.
Banquet tickets. Need message to Captains. First team to 15 tickets sold wins a prize.
AED disposal. - Grant researching
Marcus is booked for Friday night. Pay cash
Should check what we paid Andrew last year for security. We paid cash for that too.
Banquet committee - let's get it started
Raffle or silent auction? What are we taking? Bats BBQ Fireplace
Funds raising update - $3200
Balls for Nelson - Running out, need to fill the bin
Catering - ok for now. QBs has offered to do the year end
Bases from the other diamonds - can't forget this
Change for the cash box - Jason
Contingency schedules - let's keep an eye on the weather. Potentially use last year's
Cap runs at +10 per game - home team does not bat in bottom of 7th if ahead
Brad - Solo cups
Tell captains bar open at 5 - Ron
Facebook sponsors
Free drink ticket with Banquet ticket
Captains meeting - bring in first aid for AED etc - make it recurring - Ron
Sponsor banners - Grant to follow up
Beer store - Noon Friday
Storage locker - 11 Dan, Hughzy Switch, possibly Brad
Mc is Dan
BOHC 50th - donation
Alcohol Dhillons White Claw Motts Caeser Smirnoff Ice

Present: Jason Gauci, Andrew Hughes,
Carl Camilleri, Dan Edwards Erwin Mendoza, Brad Hazledine, Grant Connelly

Diamond preparation - fill the bins
Couple of dozen balls at Millcroft, 4 dozen at Nelson an Sherwood. Carl to bring some milk crates for the old balls. Carl will do this before the stag. Mask, first aid, defib, ice packs, wipes, bases, home plates, tape measure
Order chalk
Bases - Brad to pick up
Balls - Pick up balls from 365
Jerseys are in and they look good
Locker space - We need to move things around in order to access
Golf Tournament - 2 months!! Gotta get this moving - sign up sheet - 80 spots - our cost is 85 We charge 90 bucks
Brad to set up sign up sheet, Grant to send email to the league
Banquet - Need to start promoting and selling 7K outlay
Grant to make posters for the stag
How to track Banquet and Golf Tournament ticket sales? Printed league player list at event > copy to electronic
Stag - usual 16-20 pizzas? - Yes
Bat raffle and something else? Grant
Can Jamie bring some bats and masks etc - Dan
Signage for stag re: golf tournament - banquet - Grant

Raffle tickets - Need to buy - Carl 3 colours Beer Liquor Raffle
Update POS terminal - Brad Golf Tournament, Stag

Update uniform policy on website
Tournament 2 porta potties, 2 EMTs on site.
Serving people are ok. Ticket sales are ok. Minimum wage 80-20 split on tips
Dan to set up tournament committee
Andrew L for security
Sponsor banners - Ron and Grant
Need 200' of snow fence
Tournament format !!! Come up with 3 options. 5-6 runs per inning Erwin to come up with some options
Brad - Parking 170 spots Reach out to city for bylaw confirmation
Beer supplier - Reach out to Craigie - Kyle Can also explore custom beer
Get captains the phone numbers for the city - For when lights don't come on etc - Ron
Vetting - Sunday Apr 13th 3 guys
Diamond repairs - Brad or Ron to contact the city

Meeting adjourned

BOSL Board Meeting - March 18 th 2025
Last meeting minutes accepted
All members in attendance
Zion – not going to be a sponsor for 2025 by way of vot
Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.
TKO working with BOSL for website order direct – this is now live
BOSL is open to options for jersey designs of baseball teams – majority vote
Schedule in works
Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.
BOSL has voted and agreed to having 2 outhouses at the mid season tournament
Crystal Alford – her students (3) providing treatment / massage at tournament
Ice for tournaments coming from Gauci connection again
Hughes looking into kids availability for being ticket girl
Buying another GIC ($15K)
Looking to confirm Banquet costs for participants – trying to come in about $40
Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)
Umpires – all set up
OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

End of meeting

BOSL Board Meeting - March 18th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vote
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vote
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vote
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18 th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vote
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18 th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vot
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting - March 18 th 2025
 Last meeting minutes accepted
 All members in attendance
 Zion – not going to be a sponsor for 2025 by way of vot
 Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s
given BOSL this year.
 TKO working with BOSL for website order direct – this is now live
 BOSL is open to options for jersey designs of baseball teams – majority vote
 Schedule in works
 Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for
review.
 BOSL has voted and agreed to having 2 outhouses at the mid season tournament
 Crystal Alford – her students (3) providing treatment / massage at tournament
 Ice for tournaments coming from Gauci connection again
 Hughes looking into kids availability for being ticket girl
 Buying another GIC ($15K)
 Looking to confirm Banquet costs for participants – trying to come in about $40
 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also
be on plate)
 Umpires – all set up
 OPEN FORUM

All sponsors getting posted on website
FB adds for top level sponsors

 End of meeting

BOSL Board Meeting
Date: November 26th, 2024
Attendees: Carl Camilleri, Grant Connelly, Daniel Edwards, Ron Evinou, Kyle Hadley, Brad Hazledine, Andrew Hughes, Erwin Mendoza
Missing: Jason Gauci

Meeting opening….
Daniel – Putting together tournament committee
Ron – to head captains committee
Ron – To get ball specs from Worth
Brad – Talked to TD & RBC about getting a credit card for BOSL. Still to meet with BMO
Ron/Grant – to manage social media of league
Carl/Grant – to run draft day
Andrew – has reached out to umpires to get that ball rolling for 2025
Brad – Bases being repaired (Easy Base)
Brad – Met with Steve to discuss possible website improvements / also possible compensation if we stay with Steve Bourke’s site. Also discuss possible future options
Dan – Looking into seeing what the cost of St. John ambulance would be to have at both tournaments.
Brad – Look at storage costs / options as our storage facility is increasing our costs
Discussed all captain nominations and finalized the 16 sets of Captains
Discussed bringing back the banquet and possible dates – Sept 27th was selected as best possible date.
Sponsorship will be $700 for the coming year
Need to double check AED’s – report out if batteries or anything is needed
Restart doing “meet the new guy” video’s – Carl to own

Open Form

Discussed looking at getting a port – o – potty for the tournaments
Discussed looking at tournament winners’ reimbursement.

End of meeting. Next meeting to happen January 14th.

Captains Meeting Tuesday January 14th 2025

Missing Captains: Dave Lafluer, Jeff Palmer, Jamie Gosselin, Mike Lafontaine, Dale Latendresse, Kevin Elkins

Call to order
Went over captains creed which was read out
New website Trial
Volunteers to make a captains committee ( Scott Sinclair, Greg Callan , Derek Lutz, Mike Maycock, Michael Drexler Jr, Mike Neilson)
2025 schedule (Tues, Wed, Thurs) and why / Draft day ( March 1st) / Score keeping (fielders choice scoring) / stats
We looked at which ball is best for the league Hot dot vs Grey dot – we will be continuing to use the Hot Dot
Vetting for new players will be February 16th 11am – 1pm (Burlington sports dome)
Registration #’s – currently at 225 – will be reaching out for payment from all registered players.
Sponsors – all but four sponsors now committed to 2025 season – reaching out to the final sponsors to get their commitment
Discussed bringing back the banquet & doing it after the season ends at the polish hall
Open discussion
Meeting adjourned

Board Meeting – all members in attendance

Call to order
Accept previous minutes and call meeting to order
Reviewed Sponsorships
We now have a BOSL Credit Card
Getting quotes on port o potty’s for the tournaments
Getting quotes from St. John’s Ambulance on having EMS on site for tournaments
Went over membership that is registered not paid
Went over the simulation / app of a new website
Did the rating review of all captains
Adjourn meeting

Board Meeting Oct 29, 2024

Present: Ron Evinou, Grant Connelly, Carl Camilleri, Kyle Hadley, Erwin Mendoza, Jason Gauci, Dan Edwards, Andrew Hughes, Brad Hazledine

Motion to accept minutes from AGM accepted

Roles needed to be determined
Ron Evinou VP / Vice Chair
Grant Connelly Social Director
Carl Camilleri Membership Director
Jason Gauci Treasurer
Kyle Hadley Secretary
Erwin Mendoza Convenor
Andrew Hughes Umpire In Chief
Dan Edwards Tournament Director

Committees need to be determined
Disciplinary - Ron, Grant, Dan
Membership - Carl, Grant, Andrew
Captains - Ron
Tournament - Dan
Ron and Dan left to fill out their committees from membership

Jason needs to arrange for us to get a corporate card
Also needs to make sure that the Paypal account is cleared out
Ron to be given cheque signing privileges in addition to Brad and Jason who already can sign

Vetting - date - Feb 16th Sherwood Dome 3 - We will add as policy that no players will be eligible to play without being pre vetted

Draft - date - March 1st 9am QBs - Grant and Carl to run the draft - Prior to the draft Grant and Carl will work to streamline the process for recording drafted players

Stag - date - Book the Legion for April 29th - Need to arrange for Baseball 365 to offer equipment for sale

Tournament dates of June 20-22 and Sept 5-7

Tournament format - Board to come up with a format with the criteria being that the games end at the normal mid afternoon time on Sunday and that all teams have meaningful games to play Sunday am.

Balls - Brad raised the question of the difference between the red stitching balls that we returned and the blue stitching balls that we replaced them with. Both balls are identical SKUs with one being SPN branded and one being SPO branded. We returned the SPN balls. Ron to reach out to the manufacturer for more clarification. Once we have that we need to order 18 dozen for the upcoming year. We have 17 dozen on hand.

Bases - Brad has cleared out the bins and has taken 6 damaged bases to HB Base for repair. They are now with Mike Hubbs. One rental set and the set that we own are in storage. All masks and defibrillators accounted for. We also have approximately 70-80 used balls in storage.

Diamonds - We have requested an additional Tuesday - Thursday slot from the city in an effort to get rid of the Wednesday games. We will follow that up with an in person meeting prior to diamond allocation in December

Sponsors - Sponsor(s) have requested a more prominent display of their logos. Erwin to look at Jersey designs to perhaps satisfy players and sponsors

Captains - Next meeting we will go through the submissions and determine the captain pairings. Calling all captains message to be included in Brad's initial message to the league. We are in a position where we will likely have more captains than slots available. Board will determine the best fits for the league

BOHC - BOHC (Scot Cameron) has reached out requesting a door prize for their Christmas dance. Carl to reach out to Scot. We will satisfy their request on the condition that they reciprocate for one of our events.

Nelson lights - These are still not fixed. We will push for this after we receive our diamond allocations

Social Media - Grant and Ron to manage our social media. Request was made to get something out there sooner rather than later as we have 40 spots still to fill

Website - Brad to discuss website maintenance / improvements with Steve. Other options will be looked at as well prior to our next meeting.

Bylaws - Bylaws have been merged by Brad. Brad to pass these on to Steve to be posted.
Open Forum

Password manager - buy - This has been purchased and will be rolled out

Sponsors on plates - Ron to investigate if it makes any sense branding home plates

BOSL lager - Ron to investigate the viability of branding beer for our tournaments

Motion to adjourn

Attendance
Present Members: 74
Acceptance of minutes from 2023 AGM – Accepted by Jeff R, 2nd Tim Latimer
Call to order.
• Financial update
o Steve reviewed the P&L.
 Explained a few additional costs we incurred over 2024 (Defib, Flags, banners, bases, chalk)
o Questions:
 Why is there again, a high amount of money in our account? Approx $100k vs $75k last year.
• Response from Jason: We have collected 2025 fees for most of returning players but have not had to pay the city for the fees for 2025 invoices. Refer to Net assets to see we are sitting approximately the same at this point as last year.
• Response from Steve: Deeth Fees for 2024 have not been inputted yet as Review is going to occur after AGM.
• David L comment: It is not out of line to have this much in the bank considering the leagues operating budget per year.
o Steve reviewed Tournament portion of the P&L.
 Explained we did well in 2024 despite increased costs such as Bar staff change over, increased security costs and entertainment. Approximately $2k surplus.
o Question:
 Dale L: Historically we have taken a $10k loss at tournaments and this year we have a surplus, how is that?
• Response from Grant: As discussed previously, part of membership fees players throughout the season, which cover the tournaments also.
• Response from Jason: There is no such thing as a free tournament, membership fees cover all games played.
• Comment from Dale L: It wasn’t explained that way and shouldn’t be compared to previous years.
• Response from Jason: It is listed at the bottom but probably not easy to see on the screen. Its not compared to any previous years.
o Note for 2025 – Ensure the method of account for Tournaments is clearly shown or explained prior to going through this section.
o Steve requested vote to retain Deeth & Co as League Accountants for 2025.
 Scott S 2nd
 Vote Passed
o Steve explained Foodbank Donations for 2024 season was over $9,500 this year.
 Thanked everyone for their support.
 Mentioned that we would like to stay with Foodbank as being our partner for 2025 as we know where every dollar is going with them.
o Steve discussed registration numbers
 2025 Season - 175 registered and 148 paid
 Compared to 2024 same time. 169 registered, 157 paid.
o Steve mentioned that there is always need for volunteers to be involved.
 Committees are a good way for players to be involved.
• A list of committees that players can volunteer for will be sent out after the new board is established and working on 2025 initiatives.
 League is always looking for Captains as some are retiring.
 Looking for sponsorships. Some of these options when new board is established.
o Steve explained that there are 11 members of the league volunteering for 9 spots on the board. That is 5% of the league stepping up. 16 members stepping up to be Captains with is 7%. Would like to see these numbers increase as we need the help.
o Steve mentioned that discussions are already underway with the City of Burlington to attempt to get back to Tues/ Thurs games only in 2025. Board will update once they have that info and plan.
o Steve explained this is all for the AGM presentation and we are moving on to the bylaw portion.
 Quick explanation of how we are going to work through each of the bylaw changes.
o After bylaw changes are complete, we will move to the vote for 2025 Board of Directors.
o Bylaw change notes:
1. Head office address
a. BOHC office – Vote Passed
i. Question if we have permission to use this address.
ii. Answered. Yes.
2. Age that players must be within league.
a. Players need to be 35 at start of season – Vote not passed.
b. Players need to be 35 at some point during the season. – Vote Passed.
3. Dates of membership defined.
a. Draft day to Draft day – Vote not passed.
i. Noted from member that actual dates are required for this.
ii. Comment that this was an issue in previous years.
iii. Question about should we allow non-paid members to be at AGM.
iv. Question about what is the point of AGM to welcome everyone or not and what is people can’t make this AGM? They don’t get a vote?
v. Question about why is AGM in October prior to financial review being completed.
vi. Response from member – around 150 people have paid but only 75 attended here tonight. They done believe the issue is payment.
vii. Response from member – If you want to have your say in the league, get your butt here.
b. Membership is from October 1st to September 30th. – Vote Passed.
4. Applications to become a member.
a. Refunds will be given with no reason required – Vote Passed
b. Record reasons for membership not being accepted and provide – Vote not passed.
i. Comments about who is allowed to join and reasons given may not be best interest of league.
5. Termination of membership
a. ONCA related item.
b. Change wording in Steve S document to remove Members x2. – Vote Passed.
i. Discussion that interpretation could lead to a single player putting another player up for termination of membership.
6. Board of Directors
a. Add wording In Good Standing – Vote Passed.
• Motion by member to change President and Vice President to Chair and Vice Chair throughout document – Vote Passed.

7. Election Procedure
a. As per Steve S submission – Vote Passed
b. Cannot consist of an even number – Vote not passed
i. Discussion that things happen and not allowing board to continue if people drop out or not available is not a good thing for the league.
8. Vacancies
a. As per Steve S submission – Vote Passed
9. Captains Committees
a. One member of the Board of Directors will represent the Captains. Vote Passed.
i. Note – Board to ensure that there are regular Captains meetings as they used to occur in previous years.
b. Keep current wording if a Board Member drops out of role.
10. Meetings of the Board of Directors
a. Member would like to allow proxy votes – This comment was about voting the Board of Directors and Bylaw changes.
i. Noted that a method of this would need to be sorted and email is not a proper way to submit votes.
ii. Richard K commented that Voting at board meetings should be left at having quorum as things happen and not all Board Members will be able to make all meetings.
iii. Leave as written. Vote Passed
11. Board of Directors meeting minutes
a. As per Steve S submission – Vote Passed
b. Post within 7 days of approval.
12. Amendment to Chair Vote.
a. Chair will only vote if breaking a tie
b. Vice Chair when occupying seat of Chair, will only vote to break a tie.
c. Vote Passed
13. Rule changes
a. Suggested that all will be made during AGM only for upcoming season. Vote not passed. Keep as is.
i. Members noted that there are rules that may be adopted to align with SPN or safety concerns and they should be vetted by Rules committee before being voted by the board.
ii. Member questioned that they did not know there was a Rules committee.
iii. Available committees will be circulated by the 2025 Board.
iv. Member questioned how an extra game was added to the tournament.
1. Member responded that a survey was put out to all Captains and the decision to keep the new format was made by those results.
14. Board of Directors will oversee and have full responsibility for player vetting.
a. No vote required as this is a Policy not a bylaw.
i. Member reiterated the difference between a policy and a bylaw.
Vote passed to break from bylaw working session to complete the 2025 Board of Directors Vote. Vote Passed.
15. Bios of Board Nominees.
a. In the event there are more people running for the Board than there are spots available, each candidate will provide a brief bio or description of their qualifications. Vote Passed.
16. Election Official
a. Must be announced 1 week prior to AGM. Vote Passed.
17. Add verbiage to updated bylaws.
a. Add Top 9 people with most votes will be elected to Board of Directors.
b. This was voted on and approved at 2023 AGM. Vote Passed to accept into current bylaws.
18. Tournament committee
a. Must have 3 people only with tournament director. Vote not passed.
19. Update to communication items
a. As per Steve S submission.
20. Ron E explained his bylaw submission.
a. All bylaw changes currently only require 10 signatures of members to be put forward at the AGM. New submission would require 25% of the league to sign for a new bylaw to be brought forward for voting.
b. Member asked to explain what the 25% includes, i.e. paid members, AGM attendees, etc.
c. Motion by Mike M to amend Ron’s bylaw submission to 50 members of existing membership. 2nd by Dan E. Vote Passed to accept Ron’s submission with amendments noted.
21. Dues
a. Word Change as per Steve S submission. Vote passed.
22. Request from Member to add a Bylaw Committee. Not seconded.
23. Past Chair
a. Change time from current Three (3) years before Past Chair can be a voting member of the Board of Directors to One (1) year. Vote Passed.
24. Board Consecutive terms
a. Change consecutive terms from 3 to 4. Vote not passed.
25. Accept bylaws as written or changed from this session. Vote Passed.
End of bylaw discussion.
o Open Forum
o Mike M on behalf of another member.
 Would like new Board to discuss changing jerseys back to sponsor on front vs MLB team so the sponsor is more prominent.
• New 2025 Board will discuss.
o No further open forum items.
o 2025 Board of Directors Vote Results.
o 67 total ballots cast.
 Carl C – 60
 Grant C – 56
 Ron E – 55
 Brad H – 54
 Jason G – 51
 Erwin M - 51
 Kyle H – 50
 Andrew H – 44
 Dan E – 37
o New Board of Directors voted and appointed Brad Hazledine for 2025 Chair.
o Motion to Adjourn 2024 AGM.
o Motion Accepted by 2 members.

Attendance
Present Members: 74
Acceptance of minutes from 2023 AGM – Accepted by Jeff R, 2nd Tim Latimer
Call to order.
• Financial update
o Steve reviewed the P&L.
 Explained a few additional costs we incurred over 2024 (Defib, Flags, banners, bases, chalk)
o Questions:
 Why is there again, a high amount of money in our account? Approx $100k vs $75k last year.
• Response from Jason: We have collected 2025 fees for most of returning players but have not had to pay the city for the fees for 2025 invoices. Refer to Net assets to see we are sitting approximately the same at this point as last year.
• Response from Steve: Deeth Fees for 2024 have not been inputted yet as Review is going to occur after AGM.
• David L comment: It is not out of line to have this much in the bank considering the leagues operating budget per year.
o Steve reviewed Tournament portion of the P&L.
 Explained we did well in 2024 despite increased costs such as Bar staff change over, increased security costs and entertainment. Approximately $2k surplus.
o Question:
 Dale L: Historically we have taken a $10k loss at tournaments and this year we have a surplus, how is that?
• Response from Grant: As discussed previously, part of membership fees players throughout the season, which cover the tournaments also.
• Response from Jason: There is no such thing as a free tournament, membership fees cover all games played.
• Comment from Dale L: It wasn’t explained that way and shouldn’t be compared to previous years.
• Response from Jason: It is listed at the bottom but probably not easy to see on the screen. Its not compared to any previous years.
o Note for 2025 – Ensure the method of account for Tournaments is clearly shown or explained prior to going through this section.
o Steve requested vote to retain Deeth & Co as League Accountants for 2025.
 Scott S 2nd
 Vote Passed
o Steve explained Foodbank Donations for 2024 season was over $9,500 this year.
 Thanked everyone for their support.
 Mentioned that we would like to stay with Foodbank as being our partner for 2025 as we know where every dollar is going with them.
o Steve discussed registration numbers
 2025 Season - 175 registered and 148 paid
 Compared to 2024 same time. 169 registered, 157 paid.
o Steve mentioned that there is always need for volunteers to be involved.
 Committees are a good way for players to be involved.
• A list of committees that players can volunteer for will be sent out after the new board is established and working on 2025 initiatives.
 League is always looking for Captains as some are retiring.
 Looking for sponsorships. Some of these options when new board is established.
o Steve explained that there are 11 members of the league volunteering for 9 spots on the board. That is 5% of the league stepping up. 16 members stepping up to be Captains with is 7%. Would like to see these numbers increase as we need the help.
o Steve mentioned that discussions are already underway with the City of Burlington to attempt to get back to Tues/ Thurs games only in 2025. Board will update once they have that info and plan.
o Steve explained this is all for the AGM presentation and we are moving on to the bylaw portion.
 Quick explanation of how we are going to work through each of the bylaw changes.
o After bylaw changes are complete, we will move to the vote for 2025 Board of Directors.
o Bylaw change notes:
1. Head office address
a. BOHC office – Vote Passed
i. Question if we have permission to use this address.
ii. Answered. Yes.
2. Age that players must be within league.
a. Players need to be 35 at start of season – Vote not passed.
b. Players need to be 35 at some point during the season. – Vote Passed.
3. Dates of membership defined.
a. Draft day to Draft day – Vote not passed.
i. Noted from member that actual dates are required for this.
ii. Comment that this was an issue in previous years.
iii. Question about should we allow non-paid members to be at AGM.
iv. Question about what is the point of AGM to welcome everyone or not and what is people can’t make this AGM? They don’t get a vote?
v. Question about why is AGM in October prior to financial review being completed.
vi. Response from member – around 150 people have paid but only 75 attended here tonight. They done believe the issue is payment.
vii. Response from member – If you want to have your say in the league, get your butt here.
b. Membership is from October 1st to September 30th. – Vote Passed.
4. Applications to become a member.
a. Refunds will be given with no reason required – Vote Passed
b. Record reasons for membership not being accepted and provide – Vote not passed.
i. Comments about who is allowed to join and reasons given may not be best interest of league.
5. Termination of membership
a. ONCA related item.
b. Change wording in Steve S document to remove Members x2. – Vote Passed.
i. Discussion that interpretation could lead to a single player putting another player up for termination of membership.
6. Board of Directors
a. Add wording In Good Standing – Vote Passed.
• Motion by member to change President and Vice President to Chair and Vice Chair throughout document – Vote Passed.

7. Election Procedure
a. As per Steve S submission – Vote Passed
b. Cannot consist of an even number – Vote not passed
i. Discussion that things happen and not allowing board to continue if people drop out or not available is not a good thing for the league.
8. Vacancies
a. As per Steve S submission – Vote Passed
9. Captains Committees
a. One member of the Board of Directors will represent the Captains. Vote Passed.
i. Note – Board to ensure that there are regular Captains meetings as they used to occur in previous years.
b. Keep current wording if a Board Member drops out of role.
10. Meetings of the Board of Directors
a. Member would like to allow proxy votes – This comment was about voting the Board of Directors and Bylaw changes.
i. Noted that a method of this would need to be sorted and email is not a proper way to submit votes.
ii. Richard K commented that Voting at board meetings should be left at having quorum as things happen and not all Board Members will be able to make all meetings.
iii. Leave as written. Vote Passed
11. Board of Directors meeting minutes
a. As per Steve S submission – Vote Passed
b. Post within 7 days of approval.
12. Amendment to Chair Vote.
a. Chair will only vote if breaking a tie
b. Vice Chair when occupying seat of Chair, will only vote to break a tie.
c. Vote Passed
13. Rule changes
a. Suggested that all will be made during AGM only for upcoming season. Vote not passed. Keep as is.
i. Members noted that there are rules that may be adopted to align with SPN or safety concerns and they should be vetted by Rules committee before being voted by the board.
ii. Member questioned that they did not know there was a Rules committee.
iii. Available committees will be circulated by the 2025 Board.
iv. Member questioned how an extra game was added to the tournament.
1. Member responded that a survey was put out to all Captains and the decision to keep the new format was made by those results.
14. Board of Directors will oversee and have full responsibility for player vetting.
a. No vote required as this is a Policy not a bylaw.
i. Member reiterated the difference between a policy and a bylaw.
Vote passed to break from bylaw working session to complete the 2025 Board of Directors Vote. Vote Passed.
15. Bios of Board Nominees.
a. In the event there are more people running for the Board than there are spots available, each candidate will provide a brief bio or description of their qualifications. Vote Passed.
16. Election Official
a. Must be announced 1 week prior to AGM. Vote Passed.
17. Add verbiage to updated bylaws.
a. Add Top 9 people with most votes will be elected to Board of Directors.
b. This was voted on and approved at 2023 AGM. Vote Passed to accept into current bylaws.
18. Tournament committee
a. Must have 3 people only with tournament director. Vote not passed.
19. Update to communication items
a. As per Steve S submission.
20. Ron E explained his bylaw submission.
a. All bylaw changes currently only require 10 signatures of members to be put forward at the AGM. New submission would require 25% of the league to sign for a new bylaw to be brought forward for voting.
b. Member asked to explain what the 25% includes, i.e. paid members, AGM attendees, etc.
c. Motion by Mike M to amend Ron’s bylaw submission to 50 members of existing membership. 2nd by Dan E. Vote Passed to accept Ron’s submission with amendments noted.
21. Dues
a. Word Change as per Steve S submission. Vote passed.
22. Request from Member to add a Bylaw Committee. Not seconded.
23. Past Chair
a. Change time from current Three (3) years before Past Chair can be a voting member of the Board of Directors to One (1) year. Vote Passed.
24. Board Consecutive terms
a. Change consecutive terms from 3 to 4. Vote not passed.
25. Accept bylaws as written or changed from this session. Vote Passed.
End of bylaw discussion.
o Open Forum
o Mike M on behalf of another member.
 Would like new Board to discuss changing jerseys back to sponsor on front vs MLB team so the sponsor is more prominent.
• New 2025 Board will discuss.
o No further open forum items.
o 2025 Board of Directors Vote Results.
o 67 total ballots cast.
 Carl C – 60
 Grant C – 56
 Ron E – 55
 Brad H – 54
 Jason G – 51
 Erwin M - 51
 Kyle H – 50
 Andrew H – 44
 Dan E – 37
o New Board of Directors voted and appointed Brad Hazledine for 2025 Chair.
o Motion to Adjourn 2024 AGM.
o Motion Accepted by 2 members.

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Author	Message
Topic: Board Meeting July 7, 2025
bhazledine Replies: 0 Views: 256	Forum: Meeting MInutes Posted: Tue Jul 08, 2025 1:00 pm Subject: Board Meeting July 7, 2025
	Tournament post mortem - what was good and what was bad Keep the EMS Keep the porta potty Investigate and test a projector Buy enough beer on day one to last through tournament Richard Lyon is working on automated scheduling QBs and Lion's Club should be looked at for catering the fall tournament Put out tournament schedule to league Contact Stephanie re screens Fall Ball - Brad and 2026 registration - Gauci and Grant - 285 and 325 - discount for returning players Hold beer prices as is Less depressing music Spent $100 on gift card for massage service - Board vote 8-0 Add payment button to website Player status update - team and waitlist - just 365 short - no suitable replacement available right now Banquet - need to get ticket sales going - reach out to captains once again Players with weak attendance - Discussed Compensate Tara for taking pictures - Agreed Addie and Barry Goldman get full refunds Awards need to be polled before the beginning of August Captain's warmup jerseys - Board vote 8-0 Adjourned
Topic: Board Meeting June 16th 2025
bhazledine Replies: 0 Views: 322	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:35 pm Subject: Board Meeting June 16th 2025
	Tournament update - Dan Edwards Catering, outhouse, security, massage all under control - Tents - We have them Liability insurance is taken care of Kyle to take care of laminating No Alcohol signs Alcohol - Extra Banquet, Coors Light, Moosehead, Creemore, Stella Caesars Thursday games - Andrew to contact umpires - forfeits or rainouts Tournament rules - need updating - home team not to run up scores - Erwin Schedule - should be good Tournament tracking - Grant has created the scoring spreadsheet. Tournament pricing - Beer alcohol Raffle tickets - small cans 5 and 6 bucks - brad to get more tickets - Raffle 10 for 20 photographer for midseason - Joe's daughter Grant to resend the foodbank challenge before tourney. Also ask Ron to resend to Caps. Banquet tickets. Need message to Captains. First team to 15 tickets sold wins a prize. AED disposal. - Grant researching Marcus is booked for Friday night. Pay cash Should check what we paid Andrew last year for security. We paid cash for that too. Banquet committee - let's get it started Raffle or silent auction? What are we taking? Bats BBQ Fireplace Funds raising update - $3200 Balls for Nelson - Running out, need to fill the bin Catering - ok for now. QBs has offered to do the year end Bases from the other diamonds - can't forget this Change for the cash box - Jason Contingency schedules - let's keep an eye on the weather. Potentially use last year's Cap runs at +10 per game - home team does not bat in bottom of 7th if ahead Brad - Solo cups Tell captains bar open at 5 - Ron Facebook sponsors Free drink ticket with Banquet ticket Captains meeting - bring in first aid for AED etc - make it recurring - Ron Sponsor banners - Grant to follow up Beer store - Noon Friday Storage locker - 11 Dan, Hughzy Switch, possibly Brad Mc is Dan BOHC 50th - donation Alcohol Dhillons White Claw Motts Caeser Smirnoff Ice
Topic: Board Meeting April 8th 2025
bhazledine Replies: 0 Views: 266	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:34 pm Subject: Board Meeting April 8th 2025
	Present: Jason Gauci, Andrew Hughes, Carl Camilleri, Dan Edwards Erwin Mendoza, Brad Hazledine, Grant Connelly Diamond preparation - fill the bins Couple of dozen balls at Millcroft, 4 dozen at Nelson an Sherwood. Carl to bring some milk crates for the old balls. Carl will do this before the stag. Mask, first aid, defib, ice packs, wipes, bases, home plates, tape measure Order chalk Bases - Brad to pick up Balls - Pick up balls from 365 Jerseys are in and they look good Locker space - We need to move things around in order to access Golf Tournament - 2 months!! Gotta get this moving - sign up sheet - 80 spots - our cost is 85 We charge 90 bucks Brad to set up sign up sheet, Grant to send email to the league Banquet - Need to start promoting and selling 7K outlay Grant to make posters for the stag How to track Banquet and Golf Tournament ticket sales? Printed league player list at event > copy to electronic Stag - usual 16-20 pizzas? - Yes Bat raffle and something else? Grant Can Jamie bring some bats and masks etc - Dan Signage for stag re: golf tournament - banquet - Grant Raffle tickets - Need to buy - Carl 3 colours Beer Liquor Raffle Update POS terminal - Brad Golf Tournament, Stag Update uniform policy on website Tournament 2 porta potties, 2 EMTs on site. Serving people are ok. Ticket sales are ok. Minimum wage 80-20 split on tips Dan to set up tournament committee Andrew L for security Sponsor banners - Ron and Grant Need 200' of snow fence Tournament format !!! Come up with 3 options. 5-6 runs per inning Erwin to come up with some options Brad - Parking 170 spots Reach out to city for bylaw confirmation Beer supplier - Reach out to Craigie - Kyle Can also explore custom beer Get captains the phone numbers for the city - For when lights don't come on etc - Ron Vetting - Sunday Apr 13th 3 guys Diamond repairs - Brad or Ron to contact the city Meeting adjourned
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 260	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:31 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18 th 2025 Last meeting minutes accepted All members in attendance Zion – not going to be a sponsor for 2025 by way of vot Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year. TKO working with BOSL for website order direct – this is now live BOSL is open to options for jersey designs of baseball teams – majority vote Schedule in works Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review. BOSL has voted and agreed to having 2 outhouses at the mid season tournament Crystal Alford – her students (3) providing treatment / massage at tournament Ice for tournaments coming from Gauci connection again Hughes looking into kids availability for being ticket girl Buying another GIC ($15K) Looking to confirm Banquet costs for participants – trying to come in about $40 Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate) Umpires – all set up OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors End of meeting
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 279	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:27 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vote  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 283	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:24 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vote  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 301	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:23 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vote  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting March 18, 2025
bhazledine Replies: 0 Views: 266	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:22 pm Subject: Board Meeting March 18, 2025
	BOSL Board Meeting - March 18 th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vote  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting - March 18th 2025
bhazledine Replies: 0 Views: 261	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:20 pm Subject: Board Meeting - March 18th 2025
	BOSL Board Meeting - March 18 th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vot  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting - March 18th 2025
bhazledine Replies: 0 Views: 283	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:20 pm Subject: Board Meeting - March 18th 2025
	BOSL Board Meeting - March 18 th 2025  Last meeting minutes accepted  All members in attendance  Zion – not going to be a sponsor for 2025 by way of vot  Drex Jr – will pay his $250 league fee from proceeds made from all the donations he’s given BOSL this year.  TKO working with BOSL for website order direct – this is now live  BOSL is open to options for jersey designs of baseball teams – majority vote  Schedule in works  Dan getting EMS quotes for tournaments – Contract including ambulance sent to Dan for review.  BOSL has voted and agreed to having 2 outhouses at the mid season tournament  Crystal Alford – her students (3) providing treatment / massage at tournament  Ice for tournaments coming from Gauci connection again  Hughes looking into kids availability for being ticket girl  Buying another GIC ($15K)  Looking to confirm Banquet costs for participants – trying to come in about $40  Plates – doing mock up of 8 sponsors being featured on top of home plate (BOSL to also be on plate)  Umpires – all set up  OPEN FORUM All sponsors getting posted on website FB adds for top level sponsors  End of meeting
Topic: Board Meeting - November 26, 2024
bhazledine Replies: 0 Views: 260	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:16 pm Subject: Board Meeting - November 26, 2024
	BOSL Board Meeting Date: November 26th, 2024 Attendees: Carl Camilleri, Grant Connelly, Daniel Edwards, Ron Evinou, Kyle Hadley, Brad Hazledine, Andrew Hughes, Erwin Mendoza Missing: Jason Gauci Meeting opening…. Daniel – Putting together tournament committee Ron – to head captains committee Ron – To get ball specs from Worth Brad – Talked to TD & RBC about getting a credit card for BOSL. Still to meet with BMO Ron/Grant – to manage social media of league Carl/Grant – to run draft day Andrew – has reached out to umpires to get that ball rolling for 2025 Brad – Bases being repaired (Easy Base) Brad – Met with Steve to discuss possible website improvements / also possible compensation if we stay with Steve Bourke’s site. Also discuss possible future options Dan – Looking into seeing what the cost of St. John ambulance would be to have at both tournaments. Brad – Look at storage costs / options as our storage facility is increasing our costs Discussed all captain nominations and finalized the 16 sets of Captains Discussed bringing back the banquet and possible dates – Sept 27th was selected as best possible date. Sponsorship will be $700 for the coming year Need to double check AED’s – report out if batteries or anything is needed Restart doing “meet the new guy” video’s – Carl to own Open Form Discussed looking at getting a port – o – potty for the tournaments Discussed looking at tournament winners’ reimbursement. End of meeting. Next meeting to happen January 14th.
Topic: Board Meeting and Captains Meeting Jan 24 2025
bhazledine Replies: 0 Views: 277	Forum: Meeting MInutes Posted: Sun Jul 06, 2025 9:14 pm Subject: Board Meeting and Captains Meeting Jan 24 2025
	Captains Meeting Tuesday January 14th 2025 Missing Captains: Dave Lafluer, Jeff Palmer, Jamie Gosselin, Mike Lafontaine, Dale Latendresse, Kevin Elkins Call to order Went over captains creed which was read out New website Trial Volunteers to make a captains committee ( Scott Sinclair, Greg Callan , Derek Lutz, Mike Maycock, Michael Drexler Jr, Mike Neilson) 2025 schedule (Tues, Wed, Thurs) and why / Draft day ( March 1st) / Score keeping (fielders choice scoring) / stats We looked at which ball is best for the league Hot dot vs Grey dot – we will be continuing to use the Hot Dot Vetting for new players will be February 16th 11am – 1pm (Burlington sports dome) Registration #’s – currently at 225 – will be reaching out for payment from all registered players. Sponsors – all but four sponsors now committed to 2025 season – reaching out to the final sponsors to get their commitment Discussed bringing back the banquet & doing it after the season ends at the polish hall Open discussion Meeting adjourned Board Meeting – all members in attendance Call to order Accept previous minutes and call meeting to order Reviewed Sponsorships We now have a BOSL Credit Card Getting quotes on port o potty’s for the tournaments Getting quotes from St. John’s Ambulance on having EMS on site for tournaments Went over membership that is registered not paid Went over the simulation / app of a new website Did the rating review of all captains Adjourn meeting
Topic: Board Meeting Oct 29, 2024
bhazledine Replies: 0 Views: 5077	Forum: Meeting MInutes Posted: Mon Dec 16, 2024 4:35 pm Subject: Board Meeting Oct 29, 2024
	Board Meeting Oct 29, 2024 Present: Ron Evinou, Grant Connelly, Carl Camilleri, Kyle Hadley, Erwin Mendoza, Jason Gauci, Dan Edwards, Andrew Hughes, Brad Hazledine Motion to accept minutes from AGM accepted Roles needed to be determined Ron Evinou VP / Vice Chair Grant Connelly Social Director Carl Camilleri Membership Director Jason Gauci Treasurer Kyle Hadley Secretary Erwin Mendoza Convenor Andrew Hughes Umpire In Chief Dan Edwards Tournament Director Committees need to be determined Disciplinary - Ron, Grant, Dan Membership - Carl, Grant, Andrew Captains - Ron Tournament - Dan Ron and Dan left to fill out their committees from membership Jason needs to arrange for us to get a corporate card Also needs to make sure that the Paypal account is cleared out Ron to be given cheque signing privileges in addition to Brad and Jason who already can sign Vetting - date - Feb 16th Sherwood Dome 3 - We will add as policy that no players will be eligible to play without being pre vetted Draft - date - March 1st 9am QBs - Grant and Carl to run the draft - Prior to the draft Grant and Carl will work to streamline the process for recording drafted players Stag - date - Book the Legion for April 29th - Need to arrange for Baseball 365 to offer equipment for sale Tournament dates of June 20-22 and Sept 5-7 Tournament format - Board to come up with a format with the criteria being that the games end at the normal mid afternoon time on Sunday and that all teams have meaningful games to play Sunday am. Balls - Brad raised the question of the difference between the red stitching balls that we returned and the blue stitching balls that we replaced them with. Both balls are identical SKUs with one being SPN branded and one being SPO branded. We returned the SPN balls. Ron to reach out to the manufacturer for more clarification. Once we have that we need to order 18 dozen for the upcoming year. We have 17 dozen on hand. Bases - Brad has cleared out the bins and has taken 6 damaged bases to HB Base for repair. They are now with Mike Hubbs. One rental set and the set that we own are in storage. All masks and defibrillators accounted for. We also have approximately 70-80 used balls in storage. Diamonds - We have requested an additional Tuesday - Thursday slot from the city in an effort to get rid of the Wednesday games. We will follow that up with an in person meeting prior to diamond allocation in December Sponsors - Sponsor(s) have requested a more prominent display of their logos. Erwin to look at Jersey designs to perhaps satisfy players and sponsors Captains - Next meeting we will go through the submissions and determine the captain pairings. Calling all captains message to be included in Brad's initial message to the league. We are in a position where we will likely have more captains than slots available. Board will determine the best fits for the league BOHC - BOHC (Scot Cameron) has reached out requesting a door prize for their Christmas dance. Carl to reach out to Scot. We will satisfy their request on the condition that they reciprocate for one of our events. Nelson lights - These are still not fixed. We will push for this after we receive our diamond allocations Social Media - Grant and Ron to manage our social media. Request was made to get something out there sooner rather than later as we have 40 spots still to fill Website - Brad to discuss website maintenance / improvements with Steve. Other options will be looked at as well prior to our next meeting. Bylaws - Bylaws have been merged by Brad. Brad to pass these on to Steve to be posted. Open Forum Password manager - buy - This has been purchased and will be rolled out Sponsors on plates - Ron to investigate if it makes any sense branding home plates BOSL lager - Ron to investigate the viability of branding beer for our tournaments Motion to adjourn
Topic: 2024 AGM Minutes - Oct 9, 2024
bhazledine Replies: 0 Views: 5727	Forum: Meeting MInutes Posted: Thu Nov 14, 2024 2:40 pm Subject: 2024 AGM Minutes - Oct 9, 2024
	Attendance Present Members: 74 Acceptance of minutes from 2023 AGM – Accepted by Jeff R, 2nd Tim Latimer Call to order. • Financial update o Steve reviewed the P&L.  Explained a few additional costs we incurred over 2024 (Defib, Flags, banners, bases, chalk) o Questions:  Why is there again, a high amount of money in our account? Approx $100k vs $75k last year. • Response from Jason: We have collected 2025 fees for most of returning players but have not had to pay the city for the fees for 2025 invoices. Refer to Net assets to see we are sitting approximately the same at this point as last year. • Response from Steve: Deeth Fees for 2024 have not been inputted yet as Review is going to occur after AGM. • David L comment: It is not out of line to have this much in the bank considering the leagues operating budget per year. o Steve reviewed Tournament portion of the P&L.  Explained we did well in 2024 despite increased costs such as Bar staff change over, increased security costs and entertainment. Approximately $2k surplus. o Question:  Dale L: Historically we have taken a $10k loss at tournaments and this year we have a surplus, how is that? • Response from Grant: As discussed previously, part of membership fees players throughout the season, which cover the tournaments also. • Response from Jason: There is no such thing as a free tournament, membership fees cover all games played. • Comment from Dale L: It wasn’t explained that way and shouldn’t be compared to previous years. • Response from Jason: It is listed at the bottom but probably not easy to see on the screen. Its not compared to any previous years. o Note for 2025 – Ensure the method of account for Tournaments is clearly shown or explained prior to going through this section. o Steve requested vote to retain Deeth & Co as League Accountants for 2025.  Scott S 2nd  Vote Passed o Steve explained Foodbank Donations for 2024 season was over $9,500 this year.  Thanked everyone for their support.  Mentioned that we would like to stay with Foodbank as being our partner for 2025 as we know where every dollar is going with them. o Steve discussed registration numbers  2025 Season - 175 registered and 148 paid  Compared to 2024 same time. 169 registered, 157 paid. o Steve mentioned that there is always need for volunteers to be involved.  Committees are a good way for players to be involved. • A list of committees that players can volunteer for will be sent out after the new board is established and working on 2025 initiatives.  League is always looking for Captains as some are retiring.  Looking for sponsorships. Some of these options when new board is established. o Steve explained that there are 11 members of the league volunteering for 9 spots on the board. That is 5% of the league stepping up. 16 members stepping up to be Captains with is 7%. Would like to see these numbers increase as we need the help. o Steve mentioned that discussions are already underway with the City of Burlington to attempt to get back to Tues/ Thurs games only in 2025. Board will update once they have that info and plan. o Steve explained this is all for the AGM presentation and we are moving on to the bylaw portion.  Quick explanation of how we are going to work through each of the bylaw changes. o After bylaw changes are complete, we will move to the vote for 2025 Board of Directors. o Bylaw change notes: 1. Head office address a. BOHC office – Vote Passed i. Question if we have permission to use this address. ii. Answered. Yes. 2. Age that players must be within league. a. Players need to be 35 at start of season – Vote not passed. b. Players need to be 35 at some point during the season. – Vote Passed. 3. Dates of membership defined. a. Draft day to Draft day – Vote not passed. i. Noted from member that actual dates are required for this. ii. Comment that this was an issue in previous years. iii. Question about should we allow non-paid members to be at AGM. iv. Question about what is the point of AGM to welcome everyone or not and what is people can’t make this AGM? They don’t get a vote? v. Question about why is AGM in October prior to financial review being completed. vi. Response from member – around 150 people have paid but only 75 attended here tonight. They done believe the issue is payment. vii. Response from member – If you want to have your say in the league, get your butt here. b. Membership is from October 1st to September 30th. – Vote Passed. 4. Applications to become a member. a. Refunds will be given with no reason required – Vote Passed b. Record reasons for membership not being accepted and provide – Vote not passed. i. Comments about who is allowed to join and reasons given may not be best interest of league. 5. Termination of membership a. ONCA related item. b. Change wording in Steve S document to remove Members x2. – Vote Passed. i. Discussion that interpretation could lead to a single player putting another player up for termination of membership. 6. Board of Directors a. Add wording In Good Standing – Vote Passed. • Motion by member to change President and Vice President to Chair and Vice Chair throughout document – Vote Passed. 7. Election Procedure a. As per Steve S submission – Vote Passed b. Cannot consist of an even number – Vote not passed i. Discussion that things happen and not allowing board to continue if people drop out or not available is not a good thing for the league. 8. Vacancies a. As per Steve S submission – Vote Passed 9. Captains Committees a. One member of the Board of Directors will represent the Captains. Vote Passed. i. Note – Board to ensure that there are regular Captains meetings as they used to occur in previous years. b. Keep current wording if a Board Member drops out of role. 10. Meetings of the Board of Directors a. Member would like to allow proxy votes – This comment was about voting the Board of Directors and Bylaw changes. i. Noted that a method of this would need to be sorted and email is not a proper way to submit votes. ii. Richard K commented that Voting at board meetings should be left at having quorum as things happen and not all Board Members will be able to make all meetings. iii. Leave as written. Vote Passed 11. Board of Directors meeting minutes a. As per Steve S submission – Vote Passed b. Post within 7 days of approval. 12. Amendment to Chair Vote. a. Chair will only vote if breaking a tie b. Vice Chair when occupying seat of Chair, will only vote to break a tie. c. Vote Passed 13. Rule changes a. Suggested that all will be made during AGM only for upcoming season. Vote not passed. Keep as is. i. Members noted that there are rules that may be adopted to align with SPN or safety concerns and they should be vetted by Rules committee before being voted by the board. ii. Member questioned that they did not know there was a Rules committee. iii. Available committees will be circulated by the 2025 Board. iv. Member questioned how an extra game was added to the tournament. 1. Member responded that a survey was put out to all Captains and the decision to keep the new format was made by those results. 14. Board of Directors will oversee and have full responsibility for player vetting. a. No vote required as this is a Policy not a bylaw. i. Member reiterated the difference between a policy and a bylaw. Vote passed to break from bylaw working session to complete the 2025 Board of Directors Vote. Vote Passed. 15. Bios of Board Nominees. a. In the event there are more people running for the Board than there are spots available, each candidate will provide a brief bio or description of their qualifications. Vote Passed. 16. Election Official a. Must be announced 1 week prior to AGM. Vote Passed. 17. Add verbiage to updated bylaws. a. Add Top 9 people with most votes will be elected to Board of Directors. b. This was voted on and approved at 2023 AGM. Vote Passed to accept into current bylaws. 18. Tournament committee a. Must have 3 people only with tournament director. Vote not passed. 19. Update to communication items a. As per Steve S submission. 20. Ron E explained his bylaw submission. a. All bylaw changes currently only require 10 signatures of members to be put forward at the AGM. New submission would require 25% of the league to sign for a new bylaw to be brought forward for voting. b. Member asked to explain what the 25% includes, i.e. paid members, AGM attendees, etc. c. Motion by Mike M to amend Ron’s bylaw submission to 50 members of existing membership. 2nd by Dan E. Vote Passed to accept Ron’s submission with amendments noted. 21. Dues a. Word Change as per Steve S submission. Vote passed. 22. Request from Member to add a Bylaw Committee. Not seconded. 23. Past Chair a. Change time from current Three (3) years before Past Chair can be a voting member of the Board of Directors to One (1) year. Vote Passed. 24. Board Consecutive terms a. Change consecutive terms from 3 to 4. Vote not passed. 25. Accept bylaws as written or changed from this session. Vote Passed. End of bylaw discussion. o Open Forum o Mike M on behalf of another member.  Would like new Board to discuss changing jerseys back to sponsor on front vs MLB team so the sponsor is more prominent. • New 2025 Board will discuss. o No further open forum items. o 2025 Board of Directors Vote Results. o 67 total ballots cast.  Carl C – 60  Grant C – 56  Ron E – 55  Brad H – 54  Jason G – 51  Erwin M - 51  Kyle H – 50  Andrew H – 44  Dan E – 37 o New Board of Directors voted and appointed Brad Hazledine for 2025 Chair. o Motion to Adjourn 2024 AGM. o Motion Accepted by 2 members.
Topic: 2024 AGM Minutes - Oct 9, 2024
bhazledine Replies: 0 Views: 3704	Forum: Meeting MInutes Posted: Wed Nov 13, 2024 10:54 pm Subject: 2024 AGM Minutes - Oct 9, 2024
	Attendance Present Members: 74 Acceptance of minutes from 2023 AGM – Accepted by Jeff R, 2nd Tim Latimer Call to order. • Financial update o Steve reviewed the P&L.  Explained a few additional costs we incurred over 2024 (Defib, Flags, banners, bases, chalk) o Questions:  Why is there again, a high amount of money in our account? Approx $100k vs $75k last year. • Response from Jason: We have collected 2025 fees for most of returning players but have not had to pay the city for the fees for 2025 invoices. Refer to Net assets to see we are sitting approximately the same at this point as last year. • Response from Steve: Deeth Fees for 2024 have not been inputted yet as Review is going to occur after AGM. • David L comment: It is not out of line to have this much in the bank considering the leagues operating budget per year. o Steve reviewed Tournament portion of the P&L.  Explained we did well in 2024 despite increased costs such as Bar staff change over, increased security costs and entertainment. Approximately $2k surplus. o Question:  Dale L: Historically we have taken a $10k loss at tournaments and this year we have a surplus, how is that? • Response from Grant: As discussed previously, part of membership fees players throughout the season, which cover the tournaments also. • Response from Jason: There is no such thing as a free tournament, membership fees cover all games played. • Comment from Dale L: It wasn’t explained that way and shouldn’t be compared to previous years. • Response from Jason: It is listed at the bottom but probably not easy to see on the screen. Its not compared to any previous years. o Note for 2025 – Ensure the method of account for Tournaments is clearly shown or explained prior to going through this section. o Steve requested vote to retain Deeth & Co as League Accountants for 2025.  Scott S 2nd  Vote Passed o Steve explained Foodbank Donations for 2024 season was over $9,500 this year.  Thanked everyone for their support.  Mentioned that we would like to stay with Foodbank as being our partner for 2025 as we know where every dollar is going with them. o Steve discussed registration numbers  2025 Season - 175 registered and 148 paid  Compared to 2024 same time. 169 registered, 157 paid. o Steve mentioned that there is always need for volunteers to be involved.  Committees are a good way for players to be involved. • A list of committees that players can volunteer for will be sent out after the new board is established and working on 2025 initiatives.  League is always looking for Captains as some are retiring.  Looking for sponsorships. Some of these options when new board is established. o Steve explained that there are 11 members of the league volunteering for 9 spots on the board. That is 5% of the league stepping up. 16 members stepping up to be Captains with is 7%. Would like to see these numbers increase as we need the help. o Steve mentioned that discussions are already underway with the City of Burlington to attempt to get back to Tues/ Thurs games only in 2025. Board will update once they have that info and plan. o Steve explained this is all for the AGM presentation and we are moving on to the bylaw portion.  Quick explanation of how we are going to work through each of the bylaw changes. o After bylaw changes are complete, we will move to the vote for 2025 Board of Directors. o Bylaw change notes: 1. Head office address a. BOHC office – Vote Passed i. Question if we have permission to use this address. ii. Answered. Yes. 2. Age that players must be within league. a. Players need to be 35 at start of season – Vote not passed. b. Players need to be 35 at some point during the season. – Vote Passed. 3. Dates of membership defined. a. Draft day to Draft day – Vote not passed. i. Noted from member that actual dates are required for this. ii. Comment that this was an issue in previous years. iii. Question about should we allow non-paid members to be at AGM. iv. Question about what is the point of AGM to welcome everyone or not and what is people can’t make this AGM? They don’t get a vote? v. Question about why is AGM in October prior to financial review being completed. vi. Response from member – around 150 people have paid but only 75 attended here tonight. They done believe the issue is payment. vii. Response from member – If you want to have your say in the league, get your butt here. b. Membership is from October 1st to September 30th. – Vote Passed. 4. Applications to become a member. a. Refunds will be given with no reason required – Vote Passed b. Record reasons for membership not being accepted and provide – Vote not passed. i. Comments about who is allowed to join and reasons given may not be best interest of league. 5. Termination of membership a. ONCA related item. b. Change wording in Steve S document to remove Members x2. – Vote Passed. i. Discussion that interpretation could lead to a single player putting another player up for termination of membership. 6. Board of Directors a. Add wording In Good Standing – Vote Passed. • Motion by member to change President and Vice President to Chair and Vice Chair throughout document – Vote Passed. 7. Election Procedure a. As per Steve S submission – Vote Passed b. Cannot consist of an even number – Vote not passed i. Discussion that things happen and not allowing board to continue if people drop out or not available is not a good thing for the league. 8. Vacancies a. As per Steve S submission – Vote Passed 9. Captains Committees a. One member of the Board of Directors will represent the Captains. Vote Passed. i. Note – Board to ensure that there are regular Captains meetings as they used to occur in previous years. b. Keep current wording if a Board Member drops out of role. 10. Meetings of the Board of Directors a. Member would like to allow proxy votes – This comment was about voting the Board of Directors and Bylaw changes. i. Noted that a method of this would need to be sorted and email is not a proper way to submit votes. ii. Richard K commented that Voting at board meetings should be left at having quorum as things happen and not all Board Members will be able to make all meetings. iii. Leave as written. Vote Passed 11. Board of Directors meeting minutes a. As per Steve S submission – Vote Passed b. Post within 7 days of approval. 12. Amendment to Chair Vote. a. Chair will only vote if breaking a tie b. Vice Chair when occupying seat of Chair, will only vote to break a tie. c. Vote Passed 13. Rule changes a. Suggested that all will be made during AGM only for upcoming season. Vote not passed. Keep as is. i. Members noted that there are rules that may be adopted to align with SPN or safety concerns and they should be vetted by Rules committee before being voted by the board. ii. Member questioned that they did not know there was a Rules committee. iii. Available committees will be circulated by the 2025 Board. iv. Member questioned how an extra game was added to the tournament. 1. Member responded that a survey was put out to all Captains and the decision to keep the new format was made by those results. 14. Board of Directors will oversee and have full responsibility for player vetting. a. No vote required as this is a Policy not a bylaw. i. Member reiterated the difference between a policy and a bylaw. Vote passed to break from bylaw working session to complete the 2025 Board of Directors Vote. Vote Passed. 15. Bios of Board Nominees. a. In the event there are more people running for the Board than there are spots available, each candidate will provide a brief bio or description of their qualifications. Vote Passed. 16. Election Official a. Must be announced 1 week prior to AGM. Vote Passed. 17. Add verbiage to updated bylaws. a. Add Top 9 people with most votes will be elected to Board of Directors. b. This was voted on and approved at 2023 AGM. Vote Passed to accept into current bylaws. 18. Tournament committee a. Must have 3 people only with tournament director. Vote not passed. 19. Update to communication items a. As per Steve S submission. 20. Ron E explained his bylaw submission. a. All bylaw changes currently only require 10 signatures of members to be put forward at the AGM. New submission would require 25% of the league to sign for a new bylaw to be brought forward for voting. b. Member asked to explain what the 25% includes, i.e. paid members, AGM attendees, etc. c. Motion by Mike M to amend Ron’s bylaw submission to 50 members of existing membership. 2nd by Dan E. Vote Passed to accept Ron’s submission with amendments noted. 21. Dues a. Word Change as per Steve S submission. Vote passed. 22. Request from Member to add a Bylaw Committee. Not seconded. 23. Past Chair a. Change time from current Three (3) years before Past Chair can be a voting member of the Board of Directors to One (1) year. Vote Passed. 24. Board Consecutive terms a. Change consecutive terms from 3 to 4. Vote not passed. 25. Accept bylaws as written or changed from this session. Vote Passed. End of bylaw discussion. o Open Forum o Mike M on behalf of another member.  Would like new Board to discuss changing jerseys back to sponsor on front vs MLB team so the sponsor is more prominent. • New 2025 Board will discuss. o No further open forum items. o 2025 Board of Directors Vote Results. o 67 total ballots cast.  Carl C – 60  Grant C – 56  Ron E – 55  Brad H – 54  Jason G – 51  Erwin M - 51  Kyle H – 50  Andrew H – 44  Dan E – 37 o New Board of Directors voted and appointed Brad Hazledine for 2025 Chair. o Motion to Adjourn 2024 AGM. o Motion Accepted by 2 members.

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